Executive Assistant

Oil Marketing

Melrose, Johannesburg

As an Executive Assistant, you will contribute to the efficiency of the business by providing comprehensive, personalized, and timely support. In this pivotal role, you will manage a wide range of administrative and executive support tasks, demonstrating a high level of professionalism and confidentiality. You will be a proactive and dedicated individual with a passion for providing exceptional assistance - this is a position where you have the opportunity to make a real impact.

This position offers a unique opportunity to work for a fast paced, multinational commodity trading organization that values its employees and is committed to delivering exceptional delivery globally. We're seeking top talent who shares commitment to excellence, exceeding expectations, and fostering enduring relationships built on trust and integrity.

Responsibilities:

Proactive and comprehensive diary management.
Preparing meeting agendas, preparation and collation of meeting related papers, articulating clear deadlines for submission and chasing where necessary
Booking meeting rooms and other logistics
Event management for global departmental events/strategy days.
Arrange international travel and accommodations (including visa applications)
Responding to information requests and ensuring follow-up actions are appropriately dealt with
Ability to handle sensitive information with utmost discretion and maintain confidentiality at all times.
Coordinate and liaise with other departments as needed
Assist in preparing reports, spreadsheets and presentations
Strong interpersonal skills to build relationships with executives, colleagues, and external partners.
Prepare, reconcile and submit expense reports
Other ad hoc duties with occasional personal administration support.
Providing flexible cover for colleagues, as necessary

Key relationships:

Chief Risk Officer
Divisional CIO

Qualifications:

Diploma or Certificate in: Office Administration, Business Administration, Secretarial Studies
Bachelor’s degree would be beneficial

Work experience:

Proven EA experience supporting Senior Director/VP/C-Suite level
A high level of proficiency in Microsoft Office Suite (in particular, a good command with Excel and Ppt)
Ability to work across multiple time zones

Competencies:

Experience working within a fast-paced professional services environment
Excellent written and verbal communication skills
High emotional intelligence
Strong organizational and time management skills
Proven ability to handle confidential information with discretion
Strong business acumen
Strong attention to detail
The ability to juggle multiple responsibilities
The ability to remain calm under pressure
A can-do attitude and willingness to get stuck in and help in any way you can
Be forward thinking
Be agile and adaptable
Ability to work as part of a wider team and cultivate productive working relationships across the business

Who we are

Glencore is one of the world’s largest global diversified natural resource companies and a major producer and marketer of more than 60 commodities that advance everyday life. Through a network of assets, customers and suppliers that spans the globe, we produce, process, recycle, source, market and distribute the commodities that support decarbonisation while meeting the energy needs of today.

With over 150,000 employees and contractors and a strong footprint in over 35 countries in both established and emerging regions for natural resources, our marketing and industrial activities are supported by a global network of more than 50 offices.

Glencore’s customers are industrial consumers, such as those in the automotive, steel, power generation, battery manufacturing and oil sectors. We also provide financing, logistics and other services to producers and consumers of commodities.

Glencore is proud to be a member of the Voluntary Principles on Security and Human Rights and the International Council on Mining and Metals. We are an active participant in the Extractive Industries Transparency Initiative.

We will support the global effort to achieve the goals of the Paris Agreement through our efforts to decarbonise our own operational footprint. We believe that we should take a holistic approach and have considered our commitment through the lens of our global industrial emissions. Against a restated 2019 baseline, we are targeting to reduce our Scope 1, 2 and 3 industrial emissions by 15% by the end of 2026, 25% by the end of 2030, 50% by the end of 2035 and we have an ambition to achieve net zero industrial emissions by the end of 2050, subject to a supportive policy environment. For more information see our 2024-2026 Climate Action Transition Plan and the About our emissions calculation and reporting section in our 2023 Annual Report, available on our website at glencore.com/publications.

Note*: All applications will be subject to potential background checks. You will be informed if this will be the case. Further information about the processing of your personal data will be made available during the application process. We'll seek your explicit consent prior to processing the data.