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Legal Operations Administrator
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  • Full time
  • Johannesburg, Gauteng, South Africa
  • Legal
Job ID R200001302 Closing date 06/10/2025 Last Updated 29/09/2025

We are looking for a highly organised, detail-orientated individual who will support our company secretarial function with the administration of an eBilling tool (Brightflag), as well as access requests and eventually assist the Corporate Service team with various admin tasks.

PRIMARY TASKS & RESPONSIBILITIES:

Bank Account Validations:

  • Assistance with Treasury requests relating to vendor bank account verifications, vendor bank account detail changes.

  • Liaise directly with Baar Treasury and provide vendor contact information out of Brightflag for the purposes of verifying bank account information.

  • If an invoice is submitted with outdated bank account information, reject the invoice in Brightflag advising why and provide Baar Treasury with contact information of vendor so that Baar Treasury may reach out to vendor for confirmation of new bank account details.

e-Invoicing Requests:

  • Responding to e-Invoicing queries regarding invoice information and internal allocations.

  • Liaise directly with Baar e-Invoicing team to provide assistance regarding invoice formatting issues relating to wrong vendor or vendor address and wrong Glencore entity or Glencore address, wrong invoice amounts, and any suspected internal allocation errors that have been missed by approvers

  • Provide invoice handling agreements to Accounting when requested

New Vendor On-boarding for both Compliance and Brightflag:

  • Completing vendor onboarding questionnaires and liaising with vendor when further clarifications are requested by KYC team.

  • Proactively complete the vendor onboarding questionnaire when a new vendor is requested by a member of the Legal/Compliance department

  • Liaise directly with the KYC team when further clarifications or documentation are required and subsequently liaise with the vendor to obtain that information and/or documentation.

Accounting re-allocations / changes / blockages:

  • Assistance with updating Brightflag regarding internal allocations.

  • Liaise with Accounting to assist with cost reallocation updates in Brightflag pursuant to instructions Accounting receive from commodity departments or Legal/Compliance management.

Access requests to various systems:

  • Providing users group wide with access to the various systems Legal Operations manages when requested and approved.

  • Proactively respond to user access requests for either SharePoint or GEMS and simultaneously obtain the relevant approval.

  • Once approved, set up the relevant access within the respective system.

KEY RELATIONSHIPS:

  • Legal and Compliance

  • Company Secretary

  • Accounting and Finance

QUALIFICATIONS:

  • Relevant NQF Qualification

WORK EXPERIENCE & SKILL REQUIREMENTS:

  • At least 3 years` experience in an administrative role ideally within a legal or accounting environment.

  • Strong organisational skills and attention to detail.

  • Advanced knowledge of MS Office tools, and familiar with legal or governance software tools, e.g. Diligent.

  • Discretion and professionalism in handling confidential information.

  • Comfortable working in a fast-paced, international environment.

  • Advanced English language ability, both written and spoken.

  • Good communicator, that interact well within a team and actively manage expectations.

  • Have a strong sense of responsibility and ownership, and are attentive to detail, in a fast-moving environment.

How to apply:

Please apply on the Careers Portal:                                            Applications Close:

https://www.glencore.com/careers/career-opportunities        6 October 2025

This vacancy will be filled in line with the Employment Equity Plan of Glencore. By applying for this position, you consent to Glencore collecting, storing, using, destroying, and processing in any other manner personal information for purposes of attending to this advertisement, and/ or all matters relating thereto, including the disclosure to third parties of such personal information for purposes of confirming such personal information. In the event you do not hear from the Company within 21 days after the closing date of applications, please consider your application to have been unsuccessful. The CVs of unsuccessful candidates will not be returned

Who we are

Glencore is one of the world’s largest global diversified natural resource companies and a major producer and marketer of more than 60 commodities that advance everyday life. Through a network of assets, customers and suppliers that spans the globe, we produce, process, recycle, source, market and distribute the commodities that support decarbonisation while meeting the energy needs of today.

With over 150,000 employees and contractors and a strong footprint in over 35 countries in both established and emerging regions for natural resources, our marketing and industrial activities are supported by a global network of more than 50 offices.

Glencore’s customers are industrial consumers, such as those in the automotive, steel, power generation, battery manufacturing and oil sectors. We also provide financing, logistics and other services to producers and consumers of commodities.

Glencore is proud to be a member of the Voluntary Principles on Security and Human Rights and the International Council on Mining and Metals. We are an active participant in the Extractive Industries Transparency Initiative.

We will support the global effort to achieve the goals of the Paris Agreement through our efforts to decarbonise our own operational footprint. We believe that we should take a holistic approach and have considered our commitment through the lens of our global industrial emissions. Against a restated 2019 baseline, we are targeting to reduce our Scope 1, 2 and 3 industrial emissions by 15% by the end of 2026, 25% by the end of 2030, 50% by the end of 2035 and we have an ambition to achieve net zero industrial emissions by the end of 2050, subject to a supportive policy environment. For more information see our 2024-2026 Climate Action Transition Plan and the About our emissions calculation and reporting section in our 2023 Annual Report, available on our website at glencore.com/publications.​

​Note*: All applications will be subject to potential background checks. You will be informed if this will be the case. Further information about the processing of your personal data will be made available during the application process. We'll seek your explicit consent prior to processing the data.